Job Title: Inventory and Resource Specialist

Department: Student Engagement Programs

Reports To: Native American Programs and Services Coordinator 

Location: 50 Penn Place- OKC office

Comp: 40,000-45,000

Summary: 

The Inventory and Resources Specialist reports to and works directly with the Native American Programs Director. The Specialist implements and maintains the Title VI inventory management system. The Specialist will oversee the processing and distribution of these materials into the department to be checked out for Native American Program team members, Epic staff, and student usage. The Specialist will track the department's purchasing using the task management software to keep accurate inventory lists. This person will work in the Oklahoma City office.

Essential Duties and Responsibilities include the following. Other duties may be assigned. 

• Implement an inventory tracking system that supports audit procedures
• Maintain accurate records within the inventory tracking system and task management software
• Develop a checking out system and process for inventory items to maintain accurate location status at all times
• Collaborate within and outside the department in preparation for monthly updates and spontaneous audits
• Responsible for organizing, sorting, and distributing various books, study materials, curriculum packets, and learning manipulatives for students, teachers, and staff
• Create and assemble cultural kits for workshops and events
• Sort, Collect, package, and ship various items for students and staff
• Distribute materials, books, cultural kits, and other inventory items to the Tulsa office and other regions as needed
• Evaluate the usage of materials and provide recommendations for future purchases
• Estimate purchasing needs based on planned events and utilization of inventory items
• Serves as a liaison between home, school, and the community

Supervisory Responsibilities: 

• No supervisory responsibilities

Education and/or Experience 

• Familiarity with inventory/auditing accountability systems and procedures is preferred.
• Experience working with Native American students, tribes, and tribal organizations

• Ability to learn and navigate new software quickly 
• Excellent organization, project management, and time management skills 
• Willing to work independently and as a team 
• Strong attention to detail, dependability, and follow-through 
• Willing to adapt and be flexible to meet the changing professional development needs of the organization 
• Able to communicate effectively across all departments 
• Ability to learn quickly, work independently, and be effective in a fast-paced, dynamic, entrepreneurial environment
•  Excellent written and oral communication skills; demonstrated ability to present effectively and persuasively. Good negotiating skills. 
• Relationship-building and relationship-management skills 
• Must possess a professional and friendly attitude and be able to quickly develop a rapport with stakeholders over the phone and in person 
• Resolve issues and conflicts 
• Passionate commitment to the mission of school choice 

Language Skills 

• Ability to read, analyze, and interpret internal communications, financial reports, and legal documents in English. 
• Ability to communicate effectively with students, families, and coworkers, both verbally and in writing. 
• Ability to respond to common inquiries or complaints from families or members of the business community. 

Mathematical Skills 

Basic math skills required 

Reasoning Ability 

Ability to define problems, collect data, establish facts, and draw valid conclusions. 

Computer Skills 

To perform this job successfully, an individual must have advanced Excel and Google Sheets skills (required.) Computer proficiency in Windows, Zoom, Microsoft Office, and Google Tools required. Must have a high aptitude to learn new software as necessary for the business operations of the school.

Certificates, Licenses, Registrations 

• Current driver's license and valid car insurance 

Other Qualifications 

• Must be able to pass a state-mandated background check after a conditional offer of employment is made 
• Must have favorable employment references 

Physical Demands 

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.